Before Your Notarization Checklist

• Preferably Do NOT Sign - Do not sign any documents until in the presence of the notary. This eliminates the need for additional notary certificates to acknowledge signatures already on the document.

• Do NOT Tear Apart Any Stapled Documents - Never disassemble any stapled document as it could nullify the authenticity of the package, thus forfeiting its eligibility to be notarized.

• Fill In Blank Spaces - Completely fill in all blank spaces in documents before the notary arrives, but DO NOT SIGN.

• Document Questions - If you have questions about the documents you are signing, you must contact the person who provided them to you. A notary public can NOT provide legal advice or assistance.

• Every Signer Must Physically Appear & Have Government Issued ID - During the signing process, each signer must physically appear, have basic understanding of documents to be signed, and not be under duress to sign documents.

• Know Which Notary Certificate You Need - It is imperative that the signer know which Notary Certificate (if applicable) is needed as the notary cannot legally advise which one to use.

Documents That We Cannot Notarize

• Documents with names that do not match the name of the signer

• Copied signatures (Faxed or photocopies are illegal to notarize)

• Any publicly recordable document (for example):

  • Birth Certificates

  • Marriage Certificates

  • Death Certificates

  • Deeds

• Documents with blanks

Signing Location Requirements

To ensure the notary process is efficient and seamless, a well-lit and ventilated workspace with a table large enough to accommodate your documents is preferred so that all parties can sign comfortably. The table should be cleared off to keep all documents organized as well as being smooth to ensure our stamp makes a clean imprint on each document.

Minimal distractions during this time are necessary to ensure the accuracy and efficiency of the process.

It is the upmost importance that our notaries are safe and comfortable at all times while performing their duties.  If at any time, the environment or atmosphere changes for them, the notary is required to immediately remove themselves from the area until it is deemed safe or another workplace is available.  This may cause the work to be cancelled for reasons outside of our control.

Disclaimer

Integrity Mobile Notary Services is not an attorney firm licensed to practice law in Texas and may not give legal advice or accept fees for legal advice.  This also includes advising on how to fill out documents and answering questions contained within any given document.

All notaries are to verify the signer's identification, confirm the signer's willingness and understanding to sign such documents, witness signatures being made to the documents, apply notarizations, and administer any oaths required.

The notary's role is not to advise or persuade the signer to sign or not to sign any document and is independent of any legal firm, title company, or financial institution.  All questions regarding documents must be addressed with that entity before proceeding with signing(s).

Integrity Mobile Notary Services is not responsible for any content, spelling errors, or errors within any document that is submitted for notarization.

The notary does not guarantee the truth or accuracy of the document.  The notary has no obligation to verify a documents content and the notary does not legalize or validate a document.